CONTRACT ADMINISTRATION

PARTICIPANTS WILL LEARN:

• Contract administration concepts
• Different contract types and their effects on administration
• Expediting procedures
• Work control procedures
• Compliance procedures
• How to administer contracts which will require use of buyer-provided property
• Financial responsibility procedures
• Contract financing and payments
• Administrative responsibilities
• Claim avoidance and processing
• Procedures for termination of contracts
• Dispute resolution procedures
• Procedures for closeout of contracts
• Supplier management concepts

PROGRAM OUTLINE

I.     Contract Administration Concepts

       A.  Contract Administration Team.
       
       B.  Buyer Responsibilities.       

       C.  Buyer’s Representative: appointment, role and limitations.
       
       D.  Quality Assurance Evaluator/Inspector.
      
       E. Other members of the Contract Administration Team.

       F. Planning for Contract Administration.

II.   Contract types and their effects on the administration process

       A.  Firm-Fixed-Price.
       
       B.  Fixed-Price with Economic Price Adjustment.
       
       C.  Fixed-Price Incentive.
       
       D.  Indefinite-Delivery Type.
       
       E.  Blanket Agreement.
       
       F.  Cost No-Fee/Cost Sharing.
       
       G.  Cost-Plus-Fixed-Fee.
       
       H.  Cost-Plus-Incentive-Fee.
       
       I.  Cost-Plus-Award-Fee.
       
       J.  Time-and-Materials.

       K.  Labor-Hour.

       L. Combination Contracts

       M. Combination Contracts

       N. Letter Contracts.

III  Expediting Procedures

IV.   Work Control

       A.   Compliance Procedures

       B.   Administering contracts requiring buyer-provided property

VII. Financial administration of the contract

       A.  Cost Control Measures for Different Types of Contracts.
       
       B.  Administering Incrementally Funded Contracts.
       
       C.  Handling Payments.
       
       D.  Determining whether Costs Are Allowable.
       
       E.  Guidelines for analyzing specific elements of cost.
       
       F.  Contract financing methods-order of preference.
       
       G.  Assignment of claims.

VIII. Approving supplier purchasing and/or accounting systems

 IX.  Administering changes

       A.  Price adjustment clauses.
       
       B.  Negotiation of Change Orders.
      

X. Claims:  Avoidance, defense and resolution

XII. Disputes
   

XIII. Terminations
   

XIV. Closeouts
   

XV.  Supplier Management Concepts
         
       A.  Supplier feedback and supervision.
       
       B.  Management by Exception.
      
       C.  Progress Reports.
      
       D.  Gantt Charts and Critical Path Scheduling.
       
       E.  Closed Loop MRP Systems.